SUMTER COUNTY JOB OPENINGS

Administrative Assistant

ESSENTIAL JOB FUNCTIONS:

1. Performs specialized technical, clerical, and record-keeping work associated with various County departments.

2. Provides information to customer groups in person, by telephone, or by electronic means, applying knowledge of the County’s departments, rules, regulations, code of ordinances, and procedures of the various supported departments/divisions.

3. Provides the administrative support of applications for building permits, miscellaneous permits, licenses, zoning, land use changes, and use permit applications.

4. Maintains files such as electronic files, record files, folder files, and control files with coding systems, and otherwise spatially organizes raw data. Maintains accurate administrative records and provides status reports, as required.

5. Prepares correspondence, memoranda, reports, records, orders, executive summaries, and other office documents. Performs routine office duties, including research, retrieval of records, and compilation of information.

6. Inputs various data into a computer and software systems supporting the assigned department/division. Accesses, inputs, researches, retrieves information from websites, databases, and compiles reports.

7. Collaborates with County staff to ensure continual alignment of the development, maintenance, accessibility, use, retention, and disposition of information assets across various software programs.

8. As assigned, serves as recorder to various meetings by taking minutes of the meeting, and other duties as needed for meeting preparation.

9. Processes invoices and other documents for management approval.

10. Must understand and stay current with local codes and ordinances regarding responsible areas.

11. In case of an emergency or crisis (hurricane, flood, etc.), the position must respond/perform recovery duties assigned by the immediate supervisor.

12. Maintains regular physical attendance during normal work hours as assigned at one of the County’s office offices or work facilities with the ability to work evenings, nights, weekends, and holidays as required.

EDUCATION AND EXPERIENCE:

 Graduation from an accredited high school or possession of an acceptable equivalency diploma.
 Graduation from an accredited college or university with an Associate Degree. (Preferred)
 Five (5) years of general clerical experience.

Customer Service Specialist

ESSENTIAL JOB FUNCTIONS:

1. Administers automobile skills and road driving examinations.

2. Process work and respond to inquiries related to new applications, renewals, driver licenses, ID cards, property taxes, hunting and fishing licenses, concealed weapon permits, birth certificates, and transfers of motor vehicle and vessel registrations and titles.

3. Interpret rules, regulations, statutes, and policies of the departments and agencies governing the transactions being completed.

4. Maintain alphabetical and numerical files as necessary for proper record-keeping of transactions and internal controls.

5. Inputs various data into computer using word-processing based software or a word processor. Accesses, inputs, and retrieves information from a computer.

6. Prepares correspondence, memoranda, reports, records, orders, files, and other office documents.

7. Performs routine office duties including, but not limited to, research and retrieval of records.

8. Prepares and verifies receipts, forms, and documents related to the office and payments.

9. Assists with mailroom responsibilities. Processes incoming and outgoing mail.

10. Operates office machines such as adding machines, fax, copiers, and other general office machines with such accuracy as can be acquired from their use on the job.

11. Collect and record all fees and taxes related to such issuance, applications, renewals, or transfers. Balance County and State computers daily with cash drawer; prepare bank deposit slip of money collected.

12. In case of emergency or crisis (hurricane, flood, etc.), the position must respond/perform emergency and recovery duties as assigned by the immediate supervisor.

13. Maintains regular physical attendance as assigned at one of the County’s offices or work facilities as required.

EDUCATION AND EXPERIENCE:

 Graduation from an accredited high school or possession of an acceptable equivalency diploma
 Two (2) years customer service experience; Tax Collector related experience preferred